Kay-Twelve Privacy Policy

Kay-Twelve LLC, hereinafter referred to as “the Company” takes your privacy seriously. This document details how the Company uses, collects, and discloses your personal information.

Scope

This Privacy Policy applies to the personal information users of our site to Company (“Users).

“Personal information” is information that identifies, describes, or could reasonably be linked to a particular Applicant.

Categories of Information Collected

• Identifiers, such as your name, address, email, or any other information you provide us in connection with your application.
• Internet activity information, such as your IP address used in submitting the application and/or visiting our web site and publicly available social media posts and accounts
• Information provided to us via the Culture Index test, administered by Culture Index, LLC.
• Other information you voluntarily provide.

Categories of sources from which we collect your personal information

• Your application, along with any attachments submitted.
• Any form of communication between you and the Company, through verbal conversation, email, or other means.
• Email conversation with the Company or its agents.
• Third parties, such as Culture Index, LLC, references, and/or background check reports for our applicants.
• Vendors and service providers, such as recruiters.
• Technologies, such as our website (kay-twelve.com).

Usage of your Personal Information

• For evaluating your application in determining your suitability for employment at the Company.
• To respond to inquiries, provide information you request, and communicate with applicants regarding your application status.
• For recordkeeping.
• For identification.
• For background checks.
• For website operation and improvement.
• To provide our services and process your order.

We may collect information relating to age, race, disability, national origin, sex and veteran status to comply with legal requirements. We do not discriminate in our hiring practices.

How the Company may disclose your personal information

• Service providers
  • We may disclose your information to service providers to assist us in recruiting or to further analyze your application. Generative AI may be used in components of our recruiting process.
• Vendors
  • We may disclose your information to our vendors to process your order.
• Government and/or administrative agencies
  • We may disclose your information to the government, courts, or to administrative agencies as required by law.
• Corporate Transactions
  • We may disclose your information in the event of a merger, sale of the Company, bankruptcy, or to prospective purchasers.
• With your consent
  • We may disclose your personal information if we are provided explicit consent for a specific disclosure.

How we retain your personal information

• If you are hired by the Company, we will retain your information for the duration of your employment and for as long thereafter as permitted by applicable law.
• If you are not hired by the Company, we will retain your information for as long as permitted by applicable law to leave you in consideration for future positions.
  • You may request us to delete your personal information by emailing support@kay-twelve.com.
• Website visitors and all others interacting with us will have their information retained for as long as permitted by applicable law to provide and improve our services, comply with our legal obligations, resolve disputes, and for marketing purposes.

Privacy Rights For Users Who Are California Residents

A.  Your California Privacy Rights

Subject to applicable law, Users who are residents of California have the following rights:

• Right to Know: Users have the right to submit a request for copies of specific pieces of your personal information collected in the preceding twelve (12) months and for information about the Company’s collection, use, and disclosure of your personal information during that same 12-month period.
• Right to Delete: Users have the right to submit a request for the deletion of the personal information that you have provided to the Company.
• Right to Correct: You have the right to submit a request for the correction of inaccurate personal information maintained by the Company.
• Inferring characteristics: The Company does not collect or process sensitive personal information or characteristics of protected classifications for the purpose of inferring characteristics about California residents.

B.  How to Exercise Your Rights

The Company will respond to requests to know, delete, and correct information in accordance with applicable law if it can verify the identity of the individual submitting the request. You can exercise these rights by sending an email to support@kay-tewlve.com.

C. Authorized Agents

If an authorized agent submits a request to know, correct or delete on your behalf, the authorized agent must submit with the request either (a) power of attorney that is valid under California law, or (b) document signed by you that authorizes the authorized agent to submit the request on your behalf. You can submit a request by sending an email to support@kay-twelve.com.

D.  Company’s Non-Discrimination and Non-Retaliation Policy

The Company will not discriminate or retaliate against anyone exercising privacy rights under the California Privacy Rights Act.