Project Manager

Job Description

Every learning space we deliver starts as a promise to a school community: this will change how students learn. As a Project Manager at Kay-Twelve, you own that promise. You set the direction, make the calls, and drive a project from signed Partnership Agreement to final punch list. When a schedule slips, a budget tightens, or a client changes course, you don’t wait for consensus or permission; you decide, reset the plan, and keep the team moving. If you’d rather own the outcome than track the task list, this role is built for you.

Who You Are

• You take the lead. You direct designers, production specialists, coordinators, and installation teams toward one plan, and you’re comfortable being the final word when trade-offs land on your desk.
• You decide with confidence. You gather the input that matters, then make the call without needing everyone to agree first. You escalate risk with a recommended solution, not just a problem.
• You thrive when plans change. No two projects run the same way twice. Shifting scopes, new stakeholders, and surprises on site energize you rather than throw you off.
• You get the important details right. Budgets, contracts, change orders, and client commitments are accurate and documented. You know which details protect margin and outcomes, and you don’t let those slide.
• You build trust where it counts. You communicate proactively with clients, administrators, and educators, set expectations early, and reset them before surprises happen.
• You live our values: Be the Change, You Belong Here, Listen. Care. Follow-Through, and LFG!

What You’ll Own

Scorecard KPI: Deliverable Completeness at Handoff. Confirm all four Collaborate non-negotiables (Vision & Guiding Principles, Timeline Alignment, Budget Alignment, Accountability & Stakeholders) at every Collaborate to Design transition. Goal: 100%.

• The client relationship and outcome: Own the client budget, project commitments, and all client communication from Partnership Agreement through punch list, remaining accountable even when partners engage the client within their expertise.
• The Collaborate stage: Lead discovery scaled to client need; establish scope, budget framework, pricing assumptions, and timeline; decide with the Education Market Leader when deeper Learning Strategist involvement is warranted.
• Clean handoffs: Brief the Design Solutions Manager at handoff (they own the design solution and product decisions toward gross profit targets) and deliver stage-end summaries at the close of Collaborate, Design, and Implementation.
• The team and the plan: Build workplans, timelines, budgets, and milestones; run internal alignment meetings; set priorities and assign work; serve as final decision authority on client-driven trade-offs or anything affecting vision, scope, or budget.
• Money and risk: Monitor budgets and expenses; manage allowances, contingencies, and change orders transparently; identify and resolve schedule, financial, and stakeholder risks before they become problems.
• Contracts: Negotiate, manage, and service agreements between clients and project consultants.
• Quality and documentation: Ensure solutions meet Kay-Twelve standards; conduct site visits and observation reports; maintain decision logs, change history, and project records in Purlieu.
• Market presence: Partner with Education Market Leaders and Marketing on milestone events, visuals, and case studies; create presentations for design packages, pursuits, and interviews.

What Success Looks Like

• The educational vision is realized.
• Decisions get made on time, and the project keeps moving.
• Key performance targets are met or exceeded.
• No surprises for the client or the internal team.
• The client experience surpasses our competitors.

What You Bring

Required

• Bachelor’s degree in Construction Management, Architecture, Interior Design, Business, or a related field, or equivalent experience
• Five or more years managing complex projects in construction, architecture, interior design, or facilities planning
• Familiarity with local building codes, regulations, and standards
• Proficiency with MS Project, Excel, project management, and CRM platforms
• Strong understanding of construction and project-delivery processes, and a willingness to master Kay-Twelve’s Radically Student Centered (RSC) methodology
• Ability to lift up to 50 pounds and meet the physical demands of an active construction site (standing, walking, reaching, fine motor tasks) when required
• Ability to work from home or an approved remote office, with regular travel to job sites, following all OSHA and site safety requirements (hard hat, safety vest, eye protection, steel-toe boots as needed)

Preferred

• Project Management Professional (PMP) Certification
• ALEP, Accredited Learning Environments Planner Certification (A4LE)

Responsibilities may evolve as Kay-Twelve’s process does; other job-related duties may be assigned. Ready to own the outcome and help redefine what a Learning Space Integrator can be? LFG!

Why Work for Kay-Twelve (Why)

Leadership says:

• A purpose-driven organization, free from public or private equity influence, that prioritizes impact over profit
• Mission to positively impact 10,000,000 students and educators by 12/31/2030
• Manufacturer agnostic – collaborating with 100+ leading manufacturers, beholden to none
• A promise to clients: within our Radically Student Centered™ approach, we never go over budget for the agreed scope
• Core Values lived day to day: Be the Change, You Belong Here, Listen. Care. Follow-Through, and LFG!

The team says:

• The work we do makes the lives of students and educators better, everyday.
• I would tell them the reason I work at Kay-Twelve comes down to purpose, people, and impact. I believe in the work, I believe in the team, and I’m excited about the opportunity to help schools create places where students and educators can do their best work.
• I love the autonomy we have to think differently, try things, build relationships and make an impact without being told exactly how to get there. We have people who genuinely want to see each other grow and a team that cares deeply about our customers, our mission and each other.
• Because it gives me the opportunity to grow, learn new skills, and contribute to a team.
• We are here for the right reasons, we are different, and we are not afraid of getting out there to make a difference, even when it is met with resistance.
• We have an opportunity to help schools create environments that give more students the chance to find the way they learn best.

Ready to empower students with Kay-Twelve? Apply now and help us shape the future of learning spaces with purpose and passion!

Job Details

Benefits

• 401(k) matching
• Life insurance
• Vision insurance
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• 10 Company Paid Holidays
• Spending account

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